We Don’t Just Build AI for Clients — We Run Our Business on It
Nexus is ProjectAssistant’s internal AI operations platform — 7 specialist agents handling QA, proposals, finance, marketing, and daily operations. Proof we practice what we pitch.
The Problem
Running an agency is 60% admin. AI changes that math.
Proposals, financial reconciliation, QA reports, CRM updates, daily standups — the operational overhead of running a software agency consumes the time that should go into client work.
Proposal writing takes 3–5 hours per engagement, even when the information already exists in a discovery call transcript and CRM. Time burned on formatting, not thinking.
Financial reconciliation is a weekly grind: pulling data from Xero, mapping it to project codes, building margin reports. Cassian does this in minutes, every day.
Cross-browser QA across 28+ client projects is humanly impossible to run nightly. Jacob catches visual regressions and accessibility failures before clients see them.
Marketing requires two distinct brand voices, a WordPress approval queue, SEO audits, and content from meeting transcripts. Mark handles all of it with LLM-cost-aware routing.
Daily team standups require aggregating Jira, deadlines, and client signals from five different sources. Morning Brief does it automatically. The team starts every day informed.
So we built the agents ourselves. Here’s what they do.
The Agents
Seven specialists. One operations platform.
Each agent owns a specific function of the agency. They run autonomously, integrate with the tools we already use, and report through Unified Dispatch.
Quality Assurance
Jacob
Automated cross-browser testing, visual regression detection, and accessibility audits across all 28+ client projects — every night.
Business Development
Claudia
From discovery call to polished proposal in minutes. Integrates with Fireflies transcripts and Pipedrive deals to generate client-ready SOWs.
Financial Analysis
Cassian
Real-time financial intelligence via Xero. Margin analysis, cost tracking per project, revenue forecasting. Raw accounting data becomes strategic decisions.
Daily Operations
Morning Brief
AI-powered daily standup delivered to Slack every morning. Aggregates priorities from Jira, upcoming deadlines, blockers, and client health signals.
Marketing
Mark
Content from meeting transcripts, WordPress publishing with approval queues, SEO pipeline, and dual-brand management — with smart LLM routing for 87% cost savings.
Technology
Kate
Strategic technical oversight across all projects. Integration health monitoring, tech debt management, and proactive client value identification via server audits.
Coming SoonCommand Center
Unified Dispatch
One natural language interface to route tasks across all agents. “Generate a proposal for the Acme meeting” — Claudia handles it. Central orchestration hub.
How It Works
One command. The right agent handles it.
Unified Dispatch routes every request to the specialist agent best equipped to handle it. You don’t need to know which agent does what — just describe what you need.
Receive Request
Natural language input via Slack, CLI, or API. “Generate a proposal for tomorrow’s Acme call.”
Route to Specialist
Dispatch identifies the responsible agent: Claudia (proposals), Cassian (finance), Jacob (QA), etc.
Agent Executes
The specialist agent pulls live data from its integrations, applies its domain expertise, and produces output.
Deliver Results
Output delivered to the requested channel: Slack message, email draft, Pipedrive deal update, or WordPress draft.
Integration Ecosystem
Works with the tools you already use.
Nexus doesn’t replace your stack. It connects the tools you already depend on and makes them intelligent.
Meeting transcripts and action items
CRM deals and client pipeline
Project management and sprint tracking
Email communication and threading
Accounting, invoicing, and financial data
Team communications and delivery channel
Data persistence and real-time sync
Source code and CI/CD pipelines
Headless CMS for content publishing and portfolio management
Cloud hosting management and client server data
LLM providers powering agent intelligence
Container orchestration and deployment management
Marketing performance data and audience insights
By the Numbers
Real results from running our own operations on AI
What Your Business Gets
We built this for us. We can build it for you.
An operations platform that runs itself
Agents handle the repetitive work. Your team focuses on decisions, not data entry.
Real integrations with your existing tools
No ripping and replacing. Nexus connects to CRMs, accounting software, project management, and communication platforms you already use.
Multi-machine AI oversight with Prism
Our Prism integration gives you real-time visibility across every AI session running on every machine. Token usage, cost tracking, session replay — one dashboard for your entire AI operation.
Cost-aware AI that doesn’t blow your budget
Smart model routing means using powerful models only where they’re needed. Lightweight extraction tasks stay cheap.
Proof it works before you commit
You’re looking at it. Every agent on this page runs our agency right now. We show you the results before we pitch you the build.